Employee handbooks can act as an introduction to a company, answering common questions and concerns and setting the tone for the rest of the professional engagement. Quickly calculate maternity leave entitlement for free. Not only that, this handy document can help foster a positive workplace culture and, on occasion, help you out legally. Examples of what you should include in an employee handbook. Using AirMason, Hubspot's employee handbook keeps the reader engaged while being effective in getting its companies message across. A step-by-step guide. Just as some colors like red and orange feel warm to us, they also feel friendly and welcoming. Handbooks can be a handy tool for your company to show how important your employees are to youthis is displayed through the information you deem as important in your manual (think support initiatives and inclusivity efforts). And Policies Now is a deluxe program (hrtools.com; $199) that . Why not invite your team to help you create your companys handbook with you? Provide employees with a copy of our company car policy if they are assigned a company car. TheHubspot manualmade it on this list because it does so much using a standard PowerPoint style. Once you have selected what to include, you can lay out a table of contents. FILL OUT OUR SURVEY. It should provide staff with information on how they should communicate issues of harassment, discrimination, absence and other human resource matters. Even if you know what needs to go into your employee handbook, such as company policy, you may still struggle to envision what its supposed to look like. What is an employee handbook? With the Venngage My Brand Kit tool, Business users can upload their company fonts, color palettes, and logos and see them instantly applied to their employee handbook template. What do the best employee handbooks typically include? All accounts start with a 7-day free trial and can be cancelled at any time. What are some workforce trends I should be aware of as I plan for 2023? Here are a few tips for this: Creating an employee handbook should be non-negotiable as a tool to help your business run smoothly and help employees know whats expected of them, To create an employee handbook, youll need a firm understanding of your companys foundation, mission, core values, employment law requirements, and more, New hires should receive the handbook by their 1st day of work and existing employees should get a copy of the handbook each time it is updated. New to graphic design and not sure how to effectively use icons? Even when companies understand what should go into an employee handbook, it can be challenging to visualize what it should look like once its all put together. Neither the author nor Workable will assume any legal liability that may arise from the use of these templates. Each company is different. Related article: How to create an effective employee handbook. Using consistent fonts across your brand is one of the easiest ways to create professional looking designs. Follow these 5 steps to build a high-performance culture in your organization. An employee handbook is a document created by an employer (often the Human Resources team) to communicate employment and job-related information that employees must know. Showcase the benefits your company can offer. Go through your blank employee handbook filling out information and adding sections. More specifically, that would be Kenneth McGrath, former CEO of Lidl, Aldi's main competitor in the European market. The handbook guides employees through their first six months, explains what to do if they screw up, and provides an illustrated company history. ), so make sure that you break down complicated information into easy to manage chunks. See store hours and weekly ad for low price, quality groceries every day. But others are optional, and you get to choose whether we use them or not. As the company grows, having a source of truth regarding processes, codes of conduct, and behaviors becomes integral to preventing and extinguishing conflict. She has been a valued writer for Workest since 2019. This easy to grasp technique aligns perfectly with their inbound marketing product. This is where references and examples come in handy. Share Your Experiences Save-A-Lot Food Stores To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture. An important item to include alongside your equal opportunities and harassment policies is your grievances procedure. Thats why were breaking down the process for you and offering you 7 employee handbook examples. Please check your login credentials and try again. It's a great tool for these serious issues, but also excellent for everyday questions about how the company works. Why should you create an employee handbook? Is an employee handbook a legal requirement? Using visuals also helps retain your readers attention. Europe & Rest of World: +44 203 826 8149. Employee handbooks are a human resources essential, alongside HR reports, performance reviews, and incident reports, so its important to get right. This will help guide the rest of your employee handbook, and make sure that you dont miss anything. An employee handbook is a document that communicates your companys mission, policies and expectations. Here are the policies included with tips on how to customize them to your own workplace: Your Code of Conduct provides a framework for employee behavior. Start today by requesting a demo or posting a job for free to discover how Workable can help you find and hire great people. Youll never lose a document againand nor will your employees! It includes their values, missions and most importantly thousands of testimonials from employees creating an inspiring read. Our employee handbook templates are inspired from real-life handbooks published by top brands. Other companies are opting for. It is simple yet effective with short sentences and no playful humour unlike some of the other strong handbook. Incorporating an employee handbook template into your company's employee manual will help ensure you have a set of rules and guidelines to follow. Think of your policy manual as your terms and conditions document. An employee handbook is sometimes called an employee field guide or a staff manual. 3. The very best employee handbooks serve as the living, breathing embodiment of a company's internal culture. Tage Kene-Okafor. These standards defined in the employee handbook can then be used when approaching an employee for disciplinary action or dismissal. They make sure to spread it across many slides and make it as colorful but direct as possible reflecting their working style. Your harassment policy should clearly state what is expected of employees in regard to their behaviour. An employee handbook (also known as an employee manual or staff handbook) is a document outlining a business's rules, policies, and expectations for their employees. These are tailored specifically to cooks, servers . When it comes to employee handbooks, just complying with the law is the bare minimum you should be aiming for. Download the full Employee Handbook template in .doc and pdf format by clicking on the links at the bottom of this page. They help a company outline workplace expectations, giving employees a defined structure to work from. Without these cookies, services youve asked for cant be provided. This is an important process in tackling harassment and discrimination. Put simply, you should update your employee handbook every time something within your workplace changes. Trello, another technology powerhouse, is well-known forpublicly hosting its handbook, which they refer to as an employee manual on its platform. What is an employee handbook? A staff handbook gives your employees an overview of what's expected of them, and also what they can expect from you when it comes to things like holiday allowance. A break out box is an excellent way to highlight the most important information on a page. Your restaurant employee handbook is the perfect place to outline how you expect everything to be done in your restaurant, from dishwashing to handling a health emergency. Keeping your employee handbook up to date is critical to the well-being of your company. The Save-A-Lot management team includes Bill Shaner (PresidentandCEO), Frank Kerr (Vice President Of Retail Operations), and Mark Lacey (SVP of Human Resources and Governance, Risk and Compliance) . An employee handbook is beneficial to stay on track and have clear communication between employees. But as your company grows, its helpful to create a central space for all of your processes and policies to live early on. Read More Recent News Including one of these as part of an employee handbook will help employees know what is deemed unacceptable behaviour in relation to equal opportunities. A companys employee handbook should also detail practical information regarding company policies. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. The best way to share your employee handbook is to integrate it into your onboarding process, which you can automate with Deel. It should also be clear, concise, and contain the company's: While there are no direct laws enforcing the use of an employee handbook, there are some state laws requiring you to inform your employees of their workplace rights. This will include guidance on workplace ethics and expected behaviour. Americas: +1 857 990 9675 In this employee handbook example various icons have been used to create a living room scene such as an arm chair and a coffee table. Welcome new employees to the team. Ours is included in all employment offer letters, in the onboarding process and pinned on Slack. 1:05 AM PST February 22, 2023. This section is mostly informative and helps you establish basic employment-related definitions. Make sure your table of contents is also clearly laid out. An employee handbook is an essential for any business. Of course if you have brand fonts it is important to use them. In essence, an employee handbook is a simplified document used by employees, whereas a policy manual is an exhaustive policy document, for use by management and Human Resources (HR). On a site where you want to build the library (i.e., Human Resources Site ), create a new document library called Employee Handbook. Companies should review their employee manual annually at the very least to ensure it is reflective of societys unavoidable changes. #3 - HR Employee Handbook. Streamline onboarding, benefits, payroll, PTO, and more with our simple, intuitive platform. Once youve carefully crafted your employee handbook, its time to get it seen. Ideally, every employee should be introduced to the employee handbook on their first day during the onboarding process and have easy access to the document throughout their time at the company. It should then explain your company's employment policies. Here are ten tips for developing an effective employee handbook in 2021. A health and safety policy will include information on who their health and safety reps are, risk assessments and the health and safety equipment. You should save the practical information such as how to request for your remote month, and what the working remotely expectations are, in the policy manual. 1. An employee handbook is an official document that outlines your organization's policies and procedures. They can use this section as a resource to fall back on whenever they have basic questions. Our free downloadable employee handbook sample was created by one of our in-house HR experts and covers policies all businesses should consider for their own handbook. This should include details of all the disciplinary rules, including giving disciplinary warnings, disciplinary meetings, appeals and what constitutes gross misconduct. Remember, wage and hour laws are linked to how well you track employee's time. An employee handbook is the Holy Grail of your company. 2. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. In doing so, employee handbooks help to establish a culture where issues can be dealt with fairly and consistently. Including it in your handbook will be useful as a reference to ensure all employees are aware. An employee handbook is a business resource that outlines its rules, policies, and expectations. January 23, 2023 Employee handbooks are the go-to documents within every company. Focus on the language and tone you're using - make sure to focus on the positives, address employees as "you" and "we", and include a dose of humor if possible. without them you wouldnt be able to use Venngage. Your business's code of conduct is the first place employees should look when they have questions about ethics and compliance. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. To break it down, the benefits of an employee handbook include: Ultimately no, an employee handbook is not a legal requirement for your company. Starting a new position in a new company can often seem overwhelming, with lots of new faces, information, and policies to learn. to read, and designed to represent the company. Most employee handbooks are living documents, meaning they're regularly updated to reflect changes to industry regulations, labor laws or company policy. 12 Effective Performance Review Examples [+ Tips From an HR Manager]. South African car subscription service Planet42 raises $100M equity, debt. Small businesses power the economy. We do have a founder/president, but even he isn't your manager. An employee handbook can be incredibly useful in communicating essential information to employees and building a positive workplace culture, but its not easy to develop one. Close your employee handbook on a positive note though. Tip: Make your handbook interactive by using links throughout. Maternity, paternity and parental leave information. The only hardcover employee handbook on our list, yet equally enjoyable as the digital ones, comes from the recruitment company Austin Fraser. Its important to create an employee handbook as soon as you have a mission statement and know what information youre required to share or want to share with your employees. Here are some employee handbook design top tips: Use icons, images, tables, illustrations, graphs and charts in your employee handbook to break up your content to make it engaging and interesting to look at. These include: Whistleblowing policy Bribery Act policy Maternity, paternity and adoption policies It also lists what employees can expect from the employer. In many employee handbook examples, such as this one, the key policy dates or whatever are highlighted in a box that is a different color. HubSpot's Employee Culture Guide offers simple, concise information on each slide while still taking employees deeper into what the company has to offer. Whether legally required or not, there are many reasons companies choose to have one. Using your table of contents, create a blank page in your document for each section and add the section header (check the employee handbook example below). Having an employee handbook isnt something some employers think about until theres a pressing need. It provides new hires and employees with information about the company, such as its: For new hires, this information is vital to getting started on their 1st day. The employee handbook is typically provided to new hires. Also, feel free to modify this templates language to match your companys culture. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland This tells your employees that this information is important, but it also makes it easier for employees to find. Thus, while a list of rules of conduct and a summary of benefits are important information, you should evaluate your handbook on its ability to help your organization meet its objectives. #4 - Employee Welcome Handbook. Hubspot also puts its handbook on SlideShare, demonstrating its commitment to transparency. 2023 PeopleGoal, Inc. All rights reserved. Then build all the metadata columns. By tying these sections together, you can build a complete company employee handbook. Anti-discrimination, anti-harassment and ethics policies also need to be covered in terms of online presence. Connect with her on LinkedIn! The full template includes these sections plus an introduction so you can welcome new employees to your company. The ultimate guide to recruiting & onboarding for SMEs, Access over 600 HR consultants nationwide, Registered in England, Company Number 3020608, Copyright 2023 Centurion, all rights reserved. Typically though, the best employee handbooks usually include the following information: There is no law requiring you to have an employee handbook. That aside, when it comes to legal issues, you can use the handbook when you encounter situations such as an employment tribunal. All content is available on the global site. Workest is here to empower small business with news, information, trends, and community. If the employee has signed off on these in agreement, these standards can be used legally. It states your legal obligations as an employer and the rights of your employees. However, if they are minor or non-detrimental and they are not part of the contract of employment, they can be updated in line with current legislation as and when required, without having to obtain your employee's agreement. About Save A Lot. Similar to Hubspot Netflix's employee handbook uses slide shares to create an easy-to-digest format. Clean modest shirt with collar under the vest. Pick one or two design elements to incorporate throughout your pages. What actually is a handbook for employees? Provides basic explanation of the beginning and the end of an employees career cycle. It will also display the company's stance on these issues. Step 1: Write the outline of your employee handbook, Step 2: Design your employee handbook using a template, Step 3: Compile all of the information you have gathered into your employee handbook, Step 4: Share your finished employee handbook, layer icons on top of each other to create a scene, 17 Essential Human Resources Poster Templates (Updated), 12 Effective Performance Review Examples [+ Tips From an HR Manager], Office information and main office contact details. New and small businesses in particular often neglect to produce an employee handbook. If your company would like to create a custom illustration but you dont have budget, a really simple way to do so is to layer icons on top of each other to create a scene. The human resources team usually creates and updates the employee handbook as the company evolves. Discrimination and harassment are both things that we should never tolerate in a workplace. Insure company cars with a reliable insurance provider. When joining your company, they want to learn how they can divide their time between work and leisure or out-of-work responsibilities. Only limited material is available in the selected language. 1. Our benefits and perks template includes the following sections (but do add your own unique benefits and perks): Related:Employee benefits: A guide on common and best benefits. With Breathes HR software all your company's important files are securely stored in one instantly accessible place. Find the best grocery store deals near you at you local Save A Lot. Include policies such as anti-harassment and health and safety in your employee handbook to build a lawful and pleasant workplace where your employees can thrive. Make sure you take the time to preplan to contents of your employee handbook before diving in. Some key takeaways are: keep it easy to read, make it interesting, and make sure it represents your company as its one of the first official documents your new hires will read. A 1st step is understanding the importance of the employee handbook to business success. Call us for free initial advice on 1300 651 415. Especially if theres a disciplinary process involved. For example, if you are dismissing an employee for discrimination or harassment, you can refer to the employee handbook and the employee performance standards set within. This template includes a skeleton of common employee handbook topics for large enterprise businesses in the U.S. that need to cover major policies and procedures and communicate across distributed teams operating in multiple locations. Hopefully, this top 10 has given you some inspiration on your own employee handbook! As mentioned, handbooks can provide newcomers with an introduction to your company and its internal structure. Your staff handbook is one of the best ways to deliver this information to your employees. Country or State specific policies, even newsletters, and many many more. Learn More Stronger Together A Portfolio For Success Houchens' CEO, Dion Houchins explains what makes Houchens Industries unique and the benefits of being an employee-owned company. Zaarly Employee Handbook is very similar to Sterlings, in that its a webpage with lots of colour and simple text. Check out these handbook examples for inspiration: Less is always more in design, and your employee handbook should be no different. A policy manual, on the other hand, is a document that tells your employees how to do things, and may include more technical information. The latest insights on today's world of work straight to your inbox. In this employee handbook example an entire page has been dedicated to what to expect on the employees first day. So, to help you make your own, we explain what one is, why its important and the key points you should be including. From dress code to PTO policy and parking guidelines to reimbursement processes, a handbook is the most effective way to aggregate and share important information. Tip: Use Netflix's "straight to the point" approach to keep your handbook efficient. Valve also explains its hierarchy which is flat allowing its employee's to pick their projects, which this modern approach to work is supported by Valves slightly "off-beat" approach to its handbook. An employee handbook contains so much information that it can be quite overwhelming, so avoid large blocks of text whenever possible. In some cases, an employee handbook can help defend the company against employee claims. How do I know if I'm supporting the basic human needs of my people? When you shop with us, you'll find quality fresh produce at everyday low prices, fresh meat that is cut in-store, and our award-winning exclusive brands that will save you more. This has led to a huge number of our employees staying with us for many years and have actively used, been rewarded or taken part in many of the benefits, extras and memberships we tell you about. The merge request feature enables anyone to suggest improvements or add clarifications, and the issues option is for asking questions. Through these policies, you show you value employees and motivate them to keep working with you. A system to ensure safe storage and processing of employee data is a legal requirement. If you opt out of these cookies, we cant get feedback to make Venngage better for you and all our users. ), but you dont need to outline the nitty gritty details in your handbook. An employee manual keeps your employees informed about things; while simultaneously helping them achieve your company's objectives. An employee handbook or manual is a guide given to employees that includes everything related to an organization's policies. From outlining your company mission statement to policies and expectations, an employee handbook makes things clearer for employees and owners alike. The employment policies of the salon employment handbook are designed to protect new applicants from undue prejudice. It is comprehensive but spaced out to promote digestibility, and also contains a humorous tone with jokes and puns throughout. Time and Attendance. This has become increasingly important with the advances in technology and an increase in remote working. Planet42, a South Africa-based car subscription company that buys . Type Industry Role Employee Handbooks 10 MarketingHub Employee Handbook Create a stunning resource for your new employees using this employee handbook template. It sets the boundaries, areas to be measured by, important policies, procedures and structure. Next you need to pick a design style for your employee handbook. Employee Performance, 15 February, 2023 by . Shows what employees can expect from their management. The interactive format is visually appealing and easy to navigate.